Correctly addressing an envelope ensures that your letter reaches its intended recipient on time. Many individuals are unaware that there is a “proper” method to address an envelope; after all, if it arrives at the correct location, you must have done it correctly… right? Regrettably, this isn’t the case. It’s extremely crucial to write an address on an envelope to a business contact appropriately so that you appear professional. Because this is a talent you’ll likely utilize for work regularly, you’ll want to do it right the first time.
It seems absurd that anyone would need to know how to write a letter in this day and age when people can send short texts to their pals or quickly FaceTime their relatives. Handwritten letters, believe it or not, are sometimes the best means of communication.
It’s up to you what goes on the inside of the envelope, but it’s critical to follow precise standards on the outside of the envelope to guarantee your letter gets to the right person.
How to write an address on the Envelope?
- Step 1: In the upper left corner, write the return address.
- Step 2: Then, on the bottom half of the envelope, write the recipient’s address slightly centered.
- Step 3: Place the stamp in the upper right corner to finish.
Although the envelope usually has two addresses on it, only one is officially required: the recipient. It is not required to include the sender’s address; however, it is preferred. The lack of a return address implies that if any errors prevent the letter from being delivered, the post office will be unable to send it back to correct the problem.
What is the best way to write the sender’s (return) address?
- Begin with your complete name.
- On the next line, write your street address. It’s fine to use two lines if necessary.
- Fill in the rest of the line with your address’s city, state, and ZIP code.
What is the best way to write the recipient’s address?
- Follow the same format as the sender’s address for informal letters.
- The opening line of a letter to someone at a certain company should be the company’s name.
- Replace “ATTN:” or “c/o” with the name of the person on the next line. If the letter is not addressed to a specific company, the opening line should simply include the recipient’s name.
- The street address, city, state, and ZIP code should appear on the following two lines.
How to write a shipping address for an international shipment?
When mailing a letter to a non-military address overseas, the address format is usually the same, with the addition of the country name on the last line.
The ZIP code may appear in front of the city and country in some nations, but this varies by country, so double-check.
Note: The stamp or postage is inserted in the envelope’s upper right-hand corner.